Screen Shots in Word

• Adding screen shots to a word document is often useful.
• In the office book
  • Chapter 4 of the book discusses Using and Creating Graphics
  • Page 81 discusses the screen shot feature.
  • There is a discussion of Inserting Pictures in Word starting on page 171
• I will be working with this report. A little dry, but it will serve the purpose.
• To insert a screen shot into a document
  • You must have the document open. It is best to have the cursor where you want to insert the image.
  • I want to insert a picture of a superhero in the Question section of this document.
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  • So place the cursor after the word villain.
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  • Using some other tool (a web browser in this case) find the picture you want.
  • Click on the Insert tab of the Ribbon
    • 
    • Tab and Ribbon are defined on page 22 of the book.
    • We will discuss these in more detail later.
  • Select the ScreenShot dialog box launcher in the Illustrations command group.
    • 
    • dialog box launcher and command group are also defined in the book.
  • This will bring up the Screen Clipping Dialog box
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    • You can choose from the windows that are open.
    • Or take a free style clipping.
    • I want to do the latter, so I will select Screen Clipping
  • Two things will eventually happen
    1. The word window will minimize (disappear)
    2. The screen will turn white and the cursor will turn into a +
    3. 
  • Once this happens, select the area of the screen you wish to capture.
    • Right click and hold to start.
    • Drag over the area you want.
    • Release the right mouse button.
    • The image will appear in your document.
    • 
• Adjusting the Image
  • The layout dialog box is accessed by clicking on the icon to the the right of a selected image.
    • 
    • This allows you to change the way the image interacts with the document.
    • You probably want to change this to allow you to move the picture where you want it.
  • The context dependent Picture Tools tab allows further formatting of images.
    • 
    • More on this later.
    • But cropping is sometimes helpful when you have a bad screen shot.
    • And for some reason, I like to remove the background.
  • So a truly bad image in a report, but probably not bad for a comic book would be:
  • 
  • See if you can reproduce this in word.
• It is nice to be able to highlight something with shapes.
  • Let's circle the heading Question
  • On the Insert tab, Illustrations command group select the Shapes Dropdown.
  • 
  • On this menu, select a shape you want to use.
  • I will use the oval.
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  • Just draw a box over the text you want to circle.
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  • In this case, the box covers the text, so modify the properties.
    • On the Drawing Tools: Format special tab
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    • Change the Shape Fill to be No Fill
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    • Change the Shape Outline Color to be red.
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    • You might want to change the Shape Outline Weight as well.
    • This is what you want to have when you finish.
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    • You can use any predefined shape
    • Or the Scribble shape to make your own.
    • 
• Mixing images
  • I'd like to place a box around the Super Hero's head.
  • Add another shape over the picture.
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  • The problem is that if we click on the superhero picture, the box will be no longer be accessible.
  • This is because the box image will be behind the superhero picture.
  • Right click on the box and select Bring To Front
  • 
• A second problem.
  • We would probably like the superhero image and the box to move as a single unit.
  • We need to group the images.
    • Click on the superhero image to select it.
    • Press control and click on the box to add that to the selected group.
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    • Right click on the selected group and choose Group to combine these images into a single group.
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• From now on, I will assume you can add screen shots and use the shape tools in your documents.
  • You will need to do this for homework 2!