Reference

• Lynda Lesson
  • This section is important.
  • He is working in an older version, but it is still very applicable.
    • It will look a little different however.
  • Pay attention to the example box when adding a citation.
• For the next few sections, I will be using this document.
• Footnotes and Endnotes
  • This material is from pages 272-273 of your book.
  • In some disciplines, footnotes or endnotes are a very common way to add annotations to the text.
  • A footnote appears at the bottom of the page.
  • An endnote appears at the end of the document, or chapter.
  • Footnotes are accessed through the REFERENCEtab.
  • Use the Footnotes section of the ribbon.
  • 
  • Let's Add a footnote to after From Wikipedia, the free encyclopedia.
    • Place the cursor after the word encyclopedia
    • 
    • Click on the Insert Footnote button
    • Or type <alt> <ctrl> F
    • This will move the cursor to the footer, with the footnote number
    • 
    • Type Retrieved from Wikipedia.org on Sept 30, 2014
    • 
  • We can add an endnote the same way.
    • Move the cursor right after Erdos in the first paragraph.
    • 
    • Click on the Insert Endnote button
    • Or type <alt> <ctrl> D
    • 
    • This will take you to the end of the document
    • 
    • Type Paul Erdos was an itinerant mathematician who spent most of his life traveling from university to university collaborating with others to produce research papers.
    • 
  • Notice that both the footnote and the endnote produced the proper mark in the document.
  • 
  • You can change numbering and other properties of footnotes and endnotes throughout the Footnote and Endnote dialog box
  • 
  • Position
    • Footnotes: after text or at the bottom of the page
    • Endnotes: End of document or end of section.
  • The Convert button lets you convert
    • Footnotes to endnotes
    • Endnotes to footnotes
    • Swap footnotes and endnotes

• Indexes and Cross References
  • This is from pages 264 - 265 of your book.
  • A cross reference provides the reader with instructions on where find more information.
  • Let's insert a cross reference in our document.
    • Go to the last page, last paragraph.
    • Type in (See the definition of the Erdos-Bacon number on page ) as shown in the following picture.
    • 
    • move the cursor after the word on page and before the ).
    • Go to the Captions section of the ribbon under the REFERENCEStab.
    • Select Cross-reference
    • 
    • This will bring up the Cross Reference dialog box.
    • 
    • The Reference Type lets us select what we will reference.
      • In this case, we will reference the heading Introduction
      • But we could reference other items
      • Please examine the choices in this menu.
    • The Insert Reference To allows us options of what we will reference
      • Again we can link to many things.
      • In this case, select page number.
      • Please examine the choices in this menu.
    • Select Insert.
    • This will insert the page number, which in this case is 1.
  • 
  • Hovering over this new cross reference will show the following pop-up
  • 
  • And you can press <Ctrl and click the mouse button to move to that place in the document.
  • Updating a cross reference
    • This is the main reason to use the cross-reference tool.
    • Insert a page break between the title and the Introduction (moving the introduction to page 2)
    • Move back to the cross reference and highlight it.
    • Right click and select update field
    • It should now change to page 2.
    • You can also accomplish this by selecting the entire document and performing the same procedure.
• Creating An Index
  • An index provides the reader with a handy method for finding important terms..
  • Page 265 -268 of your book.
  • Let's build an index of some of the people in the document.
    • Begin by marking entries for the index.
    • First, navigate to the second page and highlight Paul Erdos
    • 
    • Go to the REFERENCES tab and find the Index section.
    • Click on the Mark Entry button.
    • 
    • This will bring up the Mark Index Entry dialog box.
    • 
    • We want to mark all occurrences of this name in our index so select Mark All
    • Repeat this with Kevin Bacon in the same paragraph.
    • We want to mark the first occurrence of Erdos number as a definition so
    • Highlight Erdos number in the first sentence.
    • This time, in the Subentry box type definition
    • Since this is the only definition, select Mark
    • 
    • Finally move to the first paragraph under Scientists and
    • Select Erdos Number and Mark All
  • Now to build an index.
    • Move to the bottom of the document.
    • Type Index and make it header 1.
    • Select Insert Index in the Index section of the REFERENCES tab.
    • This will bring up the Index dialog box.
    • 
    • Select Modern in the Format drop down
    • And click on the box beside Right align page number
    • Finally select OK
    • This will produce the following index:
    • 
  • Updating the Index
    • Go through the document and place page breaks so that each heading 1 item begins a new page, you should have 5 pages.
    • Go back to the REFERENCES tab, Index section.
    • Notice that the Update Index box is now active.
    • Press it and observe the change to the index.
    • 
• Table of Contents.
  • Creating a Table of Contents
    • Page 254 - 261
    • If you are using styles, then a TOC is no problem.
    • Move to the top of your document, just before Introduction.
    • On the REFERENCES tab, select Table of Contents
    • 
    • This will bring up the Table of Contentsdialog.
    • You can select an existing style or create your own.
    • Select Custom Table of Contents
    • 
    • Change the options as you wish, then select OK
    • This will build a table of contents.
  • Updating a Table of Contents.
    • To update a table of contents, select it and choose Update Table
    • You will be able to update page numbers only, or the entire table.