Formatting Part 2

• We will continue working with the document from the last set of notes.
  • There is a copy here if you need it.
• Let's discuss the purpose of this document just a bit.
  • Who is the audience for this document?
    • Anyone interested in your project
    • Someone who takes over the project
    • Someone who joins your team
    • Me, or your client.
  • Why create this document
    • You are required to.
    • You need to document the taste you are working with.
      • Source(s)
      • Decisions made
    • Eventually you need to document what you did to the data
    • And what you have discovered.
  • This document will serve as the foundation for the final report.
• What should you do in the introduction?
  • Let the reader know what they are in for.
    • What is the general subject area?
    • What specialized area are you looking at.
    • Why are you looking at this area?
    • What questions do you wish to answer, what do you wish to find out about the data.
    • If you need to, provide some definitions for specialized terms.
• How about the data overview
  • Hopefully you will have been looking at your data for a long period of time.
  • You have an understanding of what your data set is and what is contained in it.
  • Your reader will not. Supply this information.
  • Don't go too deeply into details here, we will do a detailed analysis later.
  • But do provide an overview of the data
    • Where did the data come from?
      • What was the original source?
      • Did someone else collect or clean this data before you began?
    • How big is the data set (MB, KG, GB, ...)
    • How many rows and columns?
    • Generally what is in the tartest?
    • Is there anything unknown or undefined about the data set.
      • Are there field names you don't know.
      • Are you missing units for a field?
  • When your reader is finished with this section, they should have a general understanding of the project and the data the project is using.
    • This will prepare them for the statistical analysis they will read about later in the document.
    • Think of this as the first part of the kaggle page, perhaps enhanced.
  • So replace lorem with real information.
• A few things using styles have given us.
  • Number 1, easy way to create and maintain a table of contents.
    • Move to the top of the document.
    • We want to put the table of contents in a "different" portion of the report.
    • To do this, we will use breaks
    • There are two types of breaks
      • Page breaks just change the way the document looks.
        • 
        • These include page, column and Text Wrapping.
      • Section breaks change the logical design of the document
        • 
        • They allow us to break the document into different parts.
        • With these we can change things like the page numbers and document layout
        • These include next page, continuous, even and odd page breaks.
      • We will mainly use page breaks and next page breaks.
    • It is nice to be able to see what we are doing so
      • The hide/show button
      • 
      • On the Home tab in the Paragraph command group.
      • This is a toggle switch.
      • But it will show formatting information.
    • Add a next page break before the title
      • We want next page not page
      • Look at most books
        • The front material will be numbered differently than the normal text.
        • The next page break (section break) gives us the ability to do this.
      • With the hide/show button turned on, you can see the breaks.
        • It should look like this
        • 
        • I am scrolling in and out with
          • The middle mouse "button", the scroll wheel.
          • Or the zoom slider at the bottom right of the page.
          • Or the zoom controls in the View tab.
    • Finally, the TOC
      • Click above the section break.
      • On the Reference tab in the Table of Contents command group
      • Select and insert the table of contents of your choice.
  • Let's move something in the TOC.
    • You decided to write quite a bit more about the superheros
    • Go to the introduction section and add =lorem(20,5)
    • Return to the first page.
      • Right click on Contents
      • This will bring up an Update Table ... dialog
      • Click on this an it will bring up an update menu
      • 
      • Select Update entire table
      • Note the page numbers change.
    • Go down to the end of the page and add another section
      • Cleaning The Data
      • Make it a h1
      • Use lorem to insert some text.
      • Update the TOC again.
  • Just quickly, lets look at another feature of marking documents with styles.
    • This is probably too small of a document for this to really matter.
    • But click on the View tab.
    • In the Views command group click on the Outline toggle.
    • 
    • By clicking on the +/- signs we can collapse or expand the text.
    • This gives us a grand overview of larger documents.
    • 
• One last thing with this bit of notes.
• Let's build a cover page.
  • Move to the top of the document.
  • On the Insert tab drop down the Pages menu
  • 
  • Select Cover Page and select a cover page you like.
  • The Fields
    • Depending on your setup some might be filled in by quick parts
      • This isn't great on lab machines, so I don't deal with it.
      • But you can set this up. The book has details on 198
    • For me it is important that you either
      • Fill in the blanks
      • Delete the blanks.
    • Don't let blank spaces remain in your document.
  • By the way, turn on hide/show
    • Notice there is a page break or a section break on this page.