Project 1: Page Numbers

• Last time we built worked proposal report.
  • Please start with this copy.
• We are working with the 2019 Chicago Movies in the Park Dataset.
  • The data is from here
  • A supporting page is here
• I have never found a good reference for what we are doing today.
• Page numbers range from simple to complex.
  • Word's default behavior puts a number on every page.
  • More complex documents have more complex needs.
  • This is where it becomes more of a challenge.
  • This is an attention to detail problem.
  • Page numbering should be among the last tasks performed when finishing a document.
• Let's look at the page numbering in our book.
  • There are no page numbers on the cover, and the first few pages.
    • In fact, the first numbered page is the Table of Contents at a Glance, and that starts at v
    • Numbered in roman numerals
    • Notice that does not count the cover
    • This first numbered page is at the bottom right hand corner.
  • Page vii, the beginning of the Table of Contents is again an odd page.
    • Notice that page viii is numbered in the upper left hand corner of the page.
    • Notice that page ix is numbered in the upper right hand corner of the page.
  • The start of the book
    • Numbered in Arabic numerals
    • The first page is always an odd page (on the right hand side) and is numbered differently
    • The other pages are numbered at the top, right and left.
• Page numbers are placed in a header or a footer.
  • There are a number of ways to do this
  • Move to the page that begins with the table of contents. This is the second page of the document.
  • Double click in the area where the header should be.
  • 
  • This will
    • Enable editing in the header and footer areas
    • Disable editing in the main portion of the document.
    • Bring up the Header & Footer Tools special tab.
    • 
    • Notice it also informs us of the "section location" in the document.
  • You can use the header and footer tools to place items in the header and footer of the page.
  • Let's add a page number at the upper right hand corner of the document.
    • This is great for one sided printing, with a staple in the upper left hand corner.
    • On the Header & Footer command group drop down the Page Number menu
    • Select Top of Page then Plain Number 3
    • 
    • You should now have a page number at the top of the page.
    • 
  • Close the header/footer editing by
    • Clicking on the big red x
    • Or double clicking in the normal text portion of the document.
    • Notice editing headers is disabled.
  • Scroll through the document
    • There is no page number on the title page. This is good.
    • But there are no page numbers on pages 3-5 either. This is bad.
• You use section breaks to control the behavior of page numbers.
  • Each portion of a document where you want page numbers to be formatted differently should be at the star of a section.
  • What do you think the difference is between
    • Next Page section break
    • Even Page section break
    • Odd Page section break
  • Remember we used sections to:
    • Make the intro multi columned.
    • Change the orientation in the sample data section.
  • In fact, if you enter edit header and footer mode you will see that our document is composed of five sections:
    • The title page and the first part of the first page.
    • The section for the introduction.
    • The second part of the first page that is in single column mode
    • The Sample Data page
    • The remainder of the document.
    • 
• So what went wrong with our page numbering?
  • It is a little complicated because we are using breaks for two different things.
    1. Marking changes in things like orientation and column
    2. Controlling page numbers
  • This is further complicated by the page numbering options.
    • In Edit Header Footer mode notice the Options command group.
    • 
    • Since we used a cover page Different First Page is turned on
      • This is to keep a page number from showing up on the cover page of the document.
      • But this means every time we start a new section, the first page will be different.
      • Which is the case for sections 4 and 5
      • Section 3 is just confused.
    • If we turn this off
      • sections 4 and 5 might be good
        • Actually this is not the case due to the continuous break.
      • but we will have a page number on the first page.
      • Try it!
  • A second complicating factor is Link to Previous
    • To make things easy, Link to Previous is almost always turned on.
    • 
    • This is what got us on sections 4 and 5.
    • They copied the previous page numbering setup.
      • No page number on the first page.
      • Page numbers start at 0
    • To see the last setting
      • Go to the Page Number dropdown in the Header & Footer command group of the Header & Footer Tools special tab.
      • 
      • Select Format Page Number
      • Notice the settings in the Page Number Format dialog box.
      • 
      • If we change this to be Continue from previous section it fixes the problem.
  • It looks to me like we can go through and fix the document by making these changes.