Formatting Part 2

• Start with this document, or you may continue with your work from last class.
• We would like to look at modifying styles.
  • Let's start by starting a new style.
  • Go to the Design tab, select the Black & White (Classic) style.
  • In the drop down menu, select Save as new style.
    • This will bring up a file dialog box.
    • Save the style as MyNewStyle.
    • Select this style as your working style.
  • Go back to the home tab, select modify for the intense quote style
  • Apply the following characteristics:
    • Right justify
    • Change the left margin to 1"
    • 3pt Place a border around the quote
    • Set the shading to be light orange, or whatever you want.
    • Note all of the other things you can do here.
  • Go to the top of the document, insert a new intense quote after the first paragraph.
    • "Styles are good. You should use them. Dan Bennett."
    • Apply the intense quote style to this.
• As a side note, you can export styles to other documents and create a more permanent template if you have a given style.
  • This is somewhat beyond the scope of the class, but it is discussed in the text.
• There are some other document level formatting things we can do.
• Insert a page break.
  • I would like the section labeled Precursors and Organization to start on a new page.
  • A novice word user might just press the enter key a bunch of times.
  • But proper formatting is to use a page break
  • This is on the Insert tab in the page workgroup.
  • But also in the Layout tab in the Page Setup work group and in the Breaks drop down.
  • We will discuss various breaks a little later.
  • Go to the Precursors and Organization section.
  • Put a page break before the section title.
    • Turn on the Hide/Show button on the home tab.
    • Notice where the page break has been inserted.
    • Go to the next page
    • Delete any junk before the paragraph begins.
• Multi column mode
  • This is on the layout page.
  • Go to the section labeled Precursors and Organization
    • Select the entire text of this section. But not the title.
    • Go to page columns menu on the Page Setup workgroup of the Layout tab.
    • Select two columns.
    • Notice that there are a number of other choices.
    • And a dialog box available via the more columns choice.
    • Select line between.
• I don't like where my column has split.
  • This is not an issue here, but let's mess with it anyway.
  • Click at the end of the first paragraph in the multi column section
  • From the breaks drop down, select column break
• Turn on the hide/show button on the home tab (if it is not already on)
  • If you need, press enter before the ... in the breaks (so you can read what the break says, don't do this all of the time)
  • Notice the various types of breaks in the document.
• One more thin on the Page Setup section.
  • Go to the bottom of the document at the Desegregation section.
  • Select the entire Desegregation section, including the title this time.
  • Change the orientation to landscape
  • EEEEEEEK it changed the entire document. Undo this.
  • Before the section insert a continuous break.
  • After the section insert a continuous break.
  • Now click in the new section and select landscape orientation
• Notice the use of breaks
  • The change the flow of the text but do not allow for special formatting.
  • Word will not introduce these
• Notice the use of sections
  • They change the document to allow for different formatting styles.
  • Word will sometimes introduce these.
  • There are really two kinds of breaks.
    • Continuous breaks
    • Section Page Breaks
  • Continuous breaks are used as we have seen to not necessarily change to a new page, but to allow formatting of a section of text.
  • Section Page Breaks
    • Start a new section on a new page.
    • DO NOT confuse these with page breaks.
    • Next Page breaks start a new section on the next page, it doesn't matter what the page number is.
    • Even/Odd page breaks start the next section on an even/odd page
    • Go to the beginning of the document.
      • Insert an odd page break before Historical Context
      • Insert a page number at the top(Insert, Header&Footer, Page Number)
      • Note that this section now starts on page 3.
    • When we are working with page numbers, use section breaks not page breaks.