Tools for a Paper

• These may or may not be a bit overkill for a report.
• This material is mostly from chapter 10 of the book.
• Start with your previous work on this document.
• Cover pages
  • Insert tab, pages -> cover page
  • Either fill out the fields or delete them.
  • I add a section break between this and the next page.
• Table of contents.
  • If you have used the proper formatting trivial.
  • This is a different section of the text, normally page numbers are different for front matter.
  • Nothing tough here Reference tab, Table of Contents, Table of Contents.
  • You do need to update the table after you have made changes to your document.
    • New sections
    • Change page numbering
    • Word does this when you open the document.
    • But it could be an issue when you edit then print.
  • The book discusses how to build your own TOC, but unless you have an exceedingly picky use the default toc styles.
• We will skip table of figures for now, but it is the same thing sort of.
  • Word in the past has had problems moving figures and renumbering captions labels.
  • There is also a problem with figures and captions getting separated/lost.
  • I would put this in the front matter section, with a page break after the TOC
• Footnotes and Endnotes
  • Nothing terribly difficult here either.
  • But use the tool.
  • Note you can configure where footnotes and endnotes appear. This depends on sections.
  • You can convert between footnotes and endnotes
  • You can change the symbols used for footnotes and endnotes.
• Citations and a bib.
  • Word has source manager
    • It keeps track of the sources you use.
    • It is not perfect, but it is a good start, depending on who the bib is for.
      • Frequently normal consumers of a bib are interested in consistency.
      • But some are very interested in exact format.
    • First Select the bib style.
      • This depends on your discipline, assignment, ....
      • This determines the fields the interface asks for.
    • Second, fill in your sources
      • Bottom of the window has formatting examples, follow them
      • GIGO, if you put bad data in, that is what you are going to get out.
    • Note, in the past, word has not been very copy and paste friendly with the citation manager.
  • Note, this is not the only source manager that works with word. Others include EndNote, CiteULike, RefWorks, ...
  • Building a bib:
    • I would put this in a new section at the end of a document.
    • Backmatter should be a new section.
      • Appendices
      • Index
      • Glossary, ..
      • Bib
• Index
  • You can help people find important words in your document with an index.
  • This is a two step process
    • Mark items you want in the index.
    • Insert or Update the index.
  • On the References tab, index workgroup.
  • Select a word you want in the index
  • Select mark or mark all
    • It will put strange markup in the text. Don't worry about this.
    • But there are places you may want to delete them.
    • Like the title page.
  • A cross reference allows you to add "See ..."
• A full scale cross reference can build a link in the document.
  • Add (See )
  • Click on cross reference and insert it.