Formatting Documents

• We are working in chapter 6.
• Please download this document.
  • The article is from Wikipedia
  • I have removed some Wikipedia stuff [edit], [ref], ...
• This document contains
  • Text
  • Pictures with captions
  • Three footnotes.
  • A copy of the bib.
• The first three paragraphs only have some extraneous text formatting.
  • Text level formatting is best done at the end of the writing process.
  • You really should use document level formatting whenever possible.
• Remove the text formatting in the first few paragraphs
  • Select the paragraphs to clear
  • Home tab, Font workgroup, clear all formatting button
• Text or character level formatting is accomplished using the tools in the Font workgroup
  • These are very easy to use.
  • It is great for small documents.
  • But difficult to create a uniform look to the document.
• For text level formatting.
  • Highlight the text you desire to change.
  • Select the tool from the font workgroup on the home page.
  • Or more advanced features from the text dialog box.
  • Or even right click on highlighted text to bring up quick tools.
• But again, this is not the best for uniform documents.
• Formatting with the paint brush.
• A second level is paragraph level.
  • Most of this is on the Home tab, Paragraph tab.
  • Or the Paragraph dialog box.
• You need only click in the paragraph to apply this level formatting.
• Important to me here
  • Text alignment
    • Know left, right, center, and justified.
    • Justified is sometimes called fully justified.
  • The line and paragraph spacing tool.
  • The Hide/Show button is very useful.
• Inside the paragraph dialog box
  • Indentation can be set.
  • As well as first line indentation and hanging indentation.
• In the workgroup
  • Depending on what you are doing, shading and tabs are useful.
• Build a pull quote
  • Use find (right hand side of home tab) to search for nonviolence
  • Travel the the paragraph which begins with "The arrests brought"
  • After the paragraph insert the following text:

    "Please be peaceful. We believe in law and order. We are not advocating violence, I want you to love your enemies... for what we are doing is right, what we are doing is just -- and God is with us."
    - Martin Luther King Jr.
    	 

  • Make sure that all formatting is removed.
  • Indent the margins on both sides by .75"
  • Make the right aligned.
  • Place a 3 point boarder around the outside of the text.
  • Apply an orange fill to this box.
  • Bold Martin Luther King Jr.
  • 
• Let's begin document formatting by selecting all text in the document
  • Mark it as normal (home tab, Styles normal)
• Save tabs and lists for later.
• There are seven sections in the original document.
  • Lets use document level formatting to mark each.
  • Find each of the following (using the Find feature on home tab)
    • Historical context
    • Precursors and organization
    • Full-scale demonstrations
    • Trials and Lawson expulsion
    • Biracial Committee
    • Looby residence bombing
    • Desegregation
  • Highlight and mark as a heading 1. (Home tab, styles gallery)
  • Note, this is Document level formatting.
• Go to the top and mark "Nashville sit-ins" as a title.
• And mark "From Wikipedia, the free encyclopedia" as a subtitle.
• One more item to format at the document level
  • Home Tab, Find, advance find.
  • Select format
  • Select font
  • Select italic
  • Click find next
  • This should search for text that has be formatted as italic.
    • This should take you to Nashville Banner.
    • Remove the formatting
    • Mark as Emphasis style.
    • Continue for the other occurrences.
• So we can see what happens, go to the top of the document.
  • Mark "Feb 13 to May 10 1960" as emphasis as well.
• Those headings are too big.
  • Resist the urge to go to font level formatting right now.
  • Switch to the Design tab.
  • Switch to the Design tab.
  • Scroll across the different document styles in the Document formatting section
    • Notice how the title, headings and potentially the emphasis changes with different styles.
    • Select Black & White Numbered).
    • Select Black & White Capitalized)
    • Select Shaded
• Finally under three of the four pictures is a caption
  • "A sign on a ..."
  • "Downtown lunch counters ..."
  • "Diane Nash and Kelly Miller ... "
  • For now, mark these as strong.
• Notice there is a Paragraph Spacing drop down here.
• Apply double to the document