Document Presentation

• This chapter focuses on formatting documents.
  • Formatting at the font level involves changing the attributes of a single item in a document.
    • This is effective for most smaller documents.
    • But causes inconsistencies in larger documents.
  • Formatting at the paragraph level changes larger portions of a document.
  • Formatting at the document level changes the entire document.
    • this is difficult, but you should aim towards formatting at the document level.
• It also discusses inserting objects.
• Today we will deal with formatting. Tuesday we will deal with Inserting objects.
• You are most familiar with text formatting.
  • Fonts, text size, ...
  • On the Home tab and Mini Toolbar.
• Fonts:
  • Are how you draw the letters.
  • This is a form of artwork.
  • The select of a font has a great influence on the appearance of the document.
  • Font size is measured in points
    • A point is 1/72 of an inch.
  • A Font is classified as serif or sans serif
    • A serif font has a thin line a the end of each stroke.
    • Sans serif does not.
    • 
    • Serif is supposed to aid the eye in following the text.
    • But studies have shown that is not really true.
  • Fonts also have a spacing characteristic
    • In a monospaced font, each letter uses the same amount of space
    • In a proportional font, each letter takes only the required amount of space.
    • 
    • Don't use a monospaced font unless you must.
  • You can do lots of bad things to a document from the Font group on the Home tab.
• Paragraph level formatting
  • Paragraph justify
    • I expect you to know the names, right and left aligned, centered, and justified.
    • Justified is also sometimes called fully aligned or fully justified.
    • This group also has the ability to set line spacing.
    • You can also change paragraph indents
    • Just because we have discussed it you should also be able to change the indentation of the first line of a paragraph, and know what hanging indent is.
  • Tabs
    • Setting tabs is also a matter of attention to detail.
    • Set by clicking on the horizontal ruler.
    • Modify and set right by double clicking on the set tab.
    • This is a matter of work with it until it is right.
  • Borders and shading on the other hand are straight forward.
  • Bulleted and Numbered lists are also reasonably straight forward
    • Tab moves to the next lower level.
    • &shift> tab moves up a level
    • Several options here, but mostly