Mail Merge

• This is from Chapter 3 of word.
  • This material will possibly be on the final exam.
  • But it will not be on test 3.
• This is a valuable tool which provides some easy database function.
  • Sending mass mailings (clubs, organizations, campaigns, ...)
  • Creating name tags, or even mini grade reports.
  • Labels, ...
• This can be used with email or printed material.
• You need a database of information
  • this can come from many sources
  • There is one built into word
  • But it works well with access or excel files.
  • Or other sources.
• Let's Do some examples.
• I am using this file.
• First let's make a Thank You letter.
  • Start word and load a blank document.
  • Go to the Mailings tab and select Step-by-step mail merge wizard in the Start Mail Merge menu of the Start Mail Merge group.
    • The current step is described in the box on the right.
    • Take actions here and in the window.
    • The next step is in the lower right hand corner.
    • You can go forward and backward in this process.
  • We want to write a letter, so select letters.
  • Let's build a simple letter.
  • Next select the recipients.
    • You will need to have saved the database somewhere you can get to it.
    • Browse to that database now.
    • Note, there is only one worksheet, but you would be presented with several if they existed.
  • Insert the merge fields.
  • Do the merge.
• Let's do some address labels : Avery 5160
• How about some name tags?