Office Fundamentals and File Management

• The first section is for Windows 8, so it can be ignored.
• Files and Folders
  • A file is a collection of data, stored under a single name.
  • Word Documents, movies, songs, worksheets, ... are all examples of files.
  • On windows, files have an extension (the part past the .) that tells us what is stored in the file.
• If we are not careful, too many files can overwhelm us...
  • 
  • We need to organize things better.
• folders allow us to group common files into a single location.
• You can build subfolders or folders inside of folders.
• Principle access to manipulate files and folders is Windows Explorer
  • 
• Double click on this and bring up this window:
• 
• General Things
  • Resizing so the navigation pane is accessible.
  • Changing the view
  • Preview pane or not.
  • Right click on an item, show properties.
• Creating new folders
  • New Folder button at top.
  • Right click on empty space in canvas
• Make a CSCI104 Folder
• Rename an item
  • right click, rename.
• Saving the dataset:
• Go to web page
• Right click - save as
• Navigate to CSCI104 folder
• Save
• Extracting the data:
  • Navigate to your csci104 directory.
  • 
  • Right click on the file and select Extract All...
  • It will want to extract to a sub-folder, this is fine so select Extract.
  • 
  • For some reason, it is worried about encryption on my office machine, I don't really care about encryption, and you might not have this error, but if you do
    • Select the Do this for all current items
    • And click on Yes
    • 
    • This will bring up a progress dialog, it will take a bit to unzip all of the files.
    • 
  • When it is finished, notice that it opened a new explorer window, inside of the newly created folder. Just close that for now.
• Delete the zip file.
  • Return to the download directory
  • There are two files here
    1. The new folder
    2. The zip file
  • 
  • Right click on the zip file and select delete
  • 
  • Or just drag the zip file to the trash can.
• Your new files are down just a little too far for me.
  • In your CSCI104 folder
  • Inside of expl_office_2013_vol1_sdf
  • Inside of expl_office_2013_vol1_sdf (again)
  • 
  • Note that there are folders for each of the chapters in the book here.
  • Click on the levels on the right to change folders displayed.
  • Click on the lowest level expl_office_2013_vol1_sdf on the navigation pane.
  • Highlight all of the folders
    • Left click at the top, outside of the folders, hold it down and drag.
    • Left click on one of the selected folders and drag it to csci104
    • 
    • Select move here.
    • 
  • You should now have something that looks like this
  • 
  • Notice that there are three extra folders, no longer needed, so delete them.
    • Just drag it to the trash!
  • Notice, there is an Office Fundamentals folder
    • 
• What now?
  • I will give you 20 minutes to do hands on exercise number 2, starting on page 71
  • Don't worry about submission, I will ask.