Formatting Text and Paragraphs.

• A few quick notes.
  • Most of your questions are answered in the hands on exercises.
    • I provide you time in class to do these.
    • If the majority of people are unable to step through these exercises, I will return to a lecture style class.
  • If you are working on a document and can't find the exact font, picture, outline ...
    • I am generally amenable to you providing a substitute.
    • You need to demonstrate that you can perform the action, not find the specific font/picture, outline form....
• This is chapter 2 section 1.
• The text starts out by stating "The goal in designing a document is to ensure that it is well received and understood by an audience of readers."
  • There are many things you can do in word to defeat this goal.
  • 
• Modifying the look of the text, changing fonts, color, spacing, ... is the process of formatting
• Selecting all text
  • Triple click on the left margin.
  • Or Home tab, Editing group, select all
• Clear all formatting button
  • Or Home tab, Font group, Clear All
  • 
• Selecting a font
  • Live preview, and some of these truly defeat the purpose of the above statement.
  • Fonts are classified as serif and sans serif
    • 
    • Serif fonts have an extension added after the main stroke.
      • This is designed to draw the eye along the text as you read.
    • Sans serif fonts do not have the extension and are better for smaller text.
    • But this seems to be a myth, and each is equally good.
  • Fonts are also classified by the size of each letter.
    • In a mono spaced font, each letter takes the same amount of space.
    • 
    • In a proportional spaced font, the letters take the space that they need.
    • 
    • It is generally considered that proportional fonts are more appropriate for professional documents.
  • In the end, "Fonts are like doughnuts, you only need one".
• They spend the first part of the text showing us how to really mess up a document.
  • Turn on ligatures
  • 
  • And reflections
  • 
  • And other things.
  • These are nice, but really have very little place in professional documents.
• But we will use them on the test.
• Paragraph level formatting
  • Make sure you understand the terms Align left, Align right, Center and Justify.
  • 
  • There is a quick spacing button
  • 
  • And a more options spacing menu
  • 
    • Indents control how the first line appears.
      • First Line indents the first line.
      • Hanging Indents all but the first line.
      • You can manually do this on the ruler.
  • Tabs make spacing elements easier
    • There are a number of different tabs you can set.
    • Pay attention to these.
  • You can apply borders and shading to documents.
  • Bulleted and Numbered lists are a great tool.