Chapter 6, Formatting Efficiently with Styles and Themes

Goals

• select a preset style for a document and change the document formatting, colors fonts and other items based upon this style.
• Use quick styles to format headers and other text.
• Modify a quick style entry
• Describe how the use of styles and themes can help enforce consistency in a document.

Notes

• This is page 172 - 175 in the book.
• Applying a theme to a document.
• Do a quick TOC demo with chapter 6, CompanyBio.docx, CompanyBio1.docx
• This is a major WORD is NOT An ELECTRONIC TYPEWRITER section.
  • Themes allow us to have a consistent look throughout the document.
  • You do need to have set your document up correctly to use these themes however
    • He has referred to colors all along.
    • You will also need to mark titles with the appropriate style.
    • For instance, click on "Mission Statement", note it is Heading 1
  • After you select a style, you can change the appearance of the document.
  • Notice, you can also set the paragraph spacing for the entire document.
    • This does not override any individual paragraph settings you have applied
• Applying Quick Styles to text.
  • This section should really have been done before the previous.
  • Again, this is about consistency.
  • But this is important later for building a table of contents.
  • Notice what happens if you apply a theme to the incorrectly formatted document.
  • Fixing text in a document which is not formatted with quick styles is nice,
    • But it can be a problem if the formatting is inconsistent.
    • Select All text with similar formatting
    • Erase Formatting
• Creating your own Quick Styles
  • Allows you to modify a quick style to fit your needs.
  • Using this, you could reformat all of the normal text in a document with a single action.
  • He also covers how to create your own quick style.
  • And your own style set.
  • This is probably extremely useful if you have a program standard style for documents
  • Or you are creating a conference proceedings ...
• Restricting formatting to a selection of styles.
  • This is a very cool set of tools that can enforce style in a shared document.