Chapter and Page Numbering

Goals

When you complete this section, you should be able to deal with a document which includes chapters and specially formatted page numbers.

Notes

Resources
- This video was helpful
- I will work with this file.
- This material is briefly mentioned on page 226 of your book.
Note:
- This is a tricky task.
- Patience is required.
- It is probably best left to the last thing in a document.
- Attention to detail is required.
  - Goals
    - For this document, we would like to have the following
      - A cover page
      - A section, numbered with roman numerals, containing all of the table of ... entries
      - A Chapter for the introduction.
      - A chapter for History
      - A chapter for Lighthouse Technology
      - A chapter for Building
      - A chapter for Maintenance
      - A chapter for Preservation
      - A chapter for Popular Culture and Symbolism
      - A section the index and Bibliography.
    - The first page of a chapter should have not headers or footers
    - The remaining pages should have a page number on the bottom left and the chapter name on the bottom right of the page (in the footer)
  - Beginning
    - Start by going through your document and put place holders in for the tables.
      - At the top of the document:
        
        immediately after the title.
        put in a heading for the table of contents
        put in a heading for the table of figures
        Mark each of these as a heading.
      - At the bottom of the document
        
        Create a header for the index
        And one for the bibliography.
        Use caution to make sure you do not add this text, or any others to the end note section.
    - Place next page section breaks between
      - Using the Breaks menu on the PAGE LAYOUT tab:
      - The Title page and the table of contents
      - The index and the Introduction chapter
      - Between each chapter
      - Between the last chapter and the index.
    - in this case, we want the table of contents and the table of figures to be in the same section, but on different pages
      - Place a page break, not a next page section break, between these two.
      - Do the same for the index and the Bibliography.
    - The Navigation pain is extremely helpful in performing these tasks.
    - The Hide/Show button on the HOME tab will show where these breaks have been inserted.
    - The Web Layout view is probably helpful here too.
    - Finally, the Outline view on the VIEW tab is useful here.
      - Sections can be collapsed and expanded to give an overview of the document.
  - Configuring Headers and Footers.
    - This step is crucial to avoid frustration later.
    - Begin editing headers and footers
      - Double click in a header or footer area
      - Or select a header or footer configuration from the Header & Footer section of the INSERT tab.
      - Or select Edit Header or Edit Footer in the drop down menu for Header or Footer in the Header & Footer section of the INSERT tab.
    - Once you have begun editing the headers and footers, you will be placed in the DESIGN tab for Header & Footer.
    - Pay attention to the following
      - Link To Previous
      - Different First Page
      - These need to be set correctly BEFORE you begin editing headers and footers.
      - Changing these values after you have applied headers and footers may cause your work to disappear.
      - I am going to give examples of each, but you should SET THESE CORRECTLY FOR THE ENTIRE DOCUMENT BEFORE you begin editing your headers and footers.
      - Each of these applies to a section.
    - Different First Page
      - This appears to be one setting for both the headers and the footers.
      - As we have seen before, it makes the first page different from the other pages.
      - Move to introduction section.
      - This should be Header -Section 2-
      - Note the Link to Previous is on and Different First Page is not selected.
      - In the header type Hello
      - Note that this header shows up throughout the document.
      - Go back to section 2, and click on the Different First Page
      - Now notice, that
        
        The word Hello disappears from the first page of section 2
        It is still on the second page of section 2.
        Other sections of the document are not changed.
      - Add Section 2 to the first page of section 2 and notice the changes.
      - Since we want the first page of every chapter to be different, we want to go through the document and select Different First Page for each section.
    - Link To Previous
      - This applies differently to headers and footers.
      - This tells word to copy the header and footer information from the previous section.
      - Go to Section 2 and make sure that Link to Previous is blue.
      - Notice the heading on the second page of section 2. It should be Hello
      - Now go to the title page and change the word Hello in the heading to Bah
        
        The heading in the first page of section 2 did not change, as Different First Page is selected.
        But the heading on the second page, as well as the headings in all other sections did.
        This is because Link to Previous is enabled.
      - Move to Section 3 (Introduction).
      - In the header type No, Don't Do it.
      - Notice that all of the header changed, except for the first page of section 2.
      - This is the result of having Link to Previous enabled.
      - Go to the header of the first page of Section 2
        
        Disable Link to Previous
        Go to Section 1 and change the header.
        Finally, look to see if
        
        The header of a page has changed.
        Link to Previous for that page is set.
      - Link to previous is setable for
        
        The headers in a section, if Different First Page is not selected.
        The footers in a section, if Different First Page is not selected.
        The header on the first page, and the header for the rest of the section if Different First Page is selected
        The footer on the first page, and the footer for the rest of the section if Different First Page is selected
    - If you want a different first page, with different headers and footers for the balance of the section you must
      - Create the section
      - Select Different First Page
      - Disable Link to Previous for the header and the footer on the first page.
      - Disable Link to Previous for the header and the footer for the the other pages in the section.
    - This is even more complicated if Different Odd & Even Pages is selected.
  - A test
    - Return to the document, in Section 2
      - Mark Different First Page
      - For the headers and footers, disable Link To Previous
      - Change the header in the first section to be Section 1 header
      - Change the footer in the first section to be Section 1 footer
      - Change the header in the section section first page to be Section 2 header page 1
      - Change the footer in the section section first page to be Section 2 footer page 1
      - Change the header in the section section second page to be Section 2 header other pages
      - Change the footer in the section section first page to be Section 2 footer other pages
      - Put a page break in the middle of the second page and notice the headers and footers throughout the document.
    - Repeat this procedure for all 10 sections of the document.
  - Page Numbering
    - Page numbering is controlled through the Format Page Numbers dialog.
    - This can be accessed from the INSERT tab, Page Number drop down menu.
    - Or in the DESIGN tab for Headers & Footers in the Page Number drop down menu.
    - This brings up the Page Number Format dialog box.
    - Which allows you to control formats, starting points and other options.
    - Changes made to page numbering apply to the current section.
  - Number the table pages with roman numerals beginning at (i)
    - Move to the second section, select the header
    - Bring up the Page Number Format dialog box.
    - Select number format i, ii, iii, ...
    - Select Start at and change the value to be i
    - Move to the footer of the first page,
    - Tab to the center of the footer and type ()
    - Move to the middle of the new parentheses
    - Select Page Number → Current Position → Plain Number from the Page Number Menu
    - This should insert an i
    - Repeat this for page 2 of section 2.
  - Number the pages in section 3, starting at page 2 with 2
    - Change the format to be 1,2,3, ...
    - Change Start at to be 1
  - Notice that there are may different page number styles and locations to choose from.
  - Marking Chapters
    - We now want to mark chapters as chapters.
    - Move to any Heading 1 item.
    - Go to the HOME tab, in the Multilevel List menu, select the following
    - Notice, that all level 1 formatting now has Chapter n in front of it.
    - Unfortunately, this includes some non chapters as well.
      - For the Table of Contents, Table of Figures, Index and Bibliography, mark these as TOC Heading style.
      - Update the field codes for the entire document.
      - Alternatively, you might have to restart the list numbering at the Introduction chapter.
      - You can now add the chapter to the page number
      - In the Page Number Format dialog box, select Include Chapter number
  - Build the Table of Contents, Table of Figures, Bibliography and Index for this document.
  - Note that these do not appear in the Table of Contents.
    - Move to the REFERENCE tab.
    - Select the word Index
    - In the Table of Contents section, select Add Text menu
    - Select Level 1
    - Rebuild the Table of Contents.